Privacy and Accessibility Statements

This Privacy Policy is effective as of January 31, 2025.

Your privacy is important to us. It is Camp Agawam’s policy to respect and protect your privacy regarding any information we may collect from you across our website, https://www.campagawam.org, and other sites we own and operate.

We have adopted this privacy policy to help you understand what information we may collect from you, store, share, and use, how and why we do so, and your rights as regards that information. We only ask for your personal information when we truly need it to provide a service to you. We collect it by fair and lawful means, with your knowledge and consent. We also let you know why we’re collecting it and how it will be used.

Information Collected

We collect personal information both directly and indirectly. “Personal information,” as the term is used throughout this policy, includes your email address, physical mailing address, phone number, age, physical characteristics, gender, passport and/or state identification, education and employment history, veteran or military status, financial information, health information, and first and last name. You directly provide your personal information to us when you fill out and submit online requests or forms. You indirectly provide your personal information to us when you interact with our website, which automatically and anonymously collects usage data. Usage data may include any unique online identifier you use, your IP address, or other similar identifiers. We use this information solely to improve our website and services.

Lawful Basis for Collection, Processing and Storage

In general, we collect and process your personal information based on your express consent. By accessing our website and submitting online requests or forms, you consent to our collection and use of your personal information as described herein. Your continued use of our website is regarded as acceptance of our practices around privacy and personal information. When you enter into an agreement with us then we may collect and use your personal information pursuant to that agreement for the purpose of fulfilling its terms.

You may withdraw consent given to Camp Agawam to use your personal information at any time, and we will cease storing or using your personal information as requested. Please be advised that withdrawal of your consent to use personal information you provided to Camp Agawam does not limit our ability to use aggregated and anonymized data in connection with future legitimate business activities. It also does not prevent us from retaining and processing your personal information if required by applicable law or to preserve legal claims. Finally, withdrawal of consent does not prevent us from utilizing your personal information if it was collected, stored, and processed pursuant to a lawful basis other than your consent.

When use of personal information is based on an agreement with Camp Agawam, withdrawal of your consent will be effective only after completion of the agreement.

In all cases, we will comply with applicable law, and we will cease retention and/or use of your personal information after the applicable lawful basis or obligation expires.

Use of Personal Information

In addition to use of your personal information collected by or provided to us in connection with services that we provide to you, Camp Agawam may share your personal information with third parties for the following purposes:

• At your instruction. If you request that we make your personal information available to a third party and such request furthers the purpose of our services and will not expose us to liability for disclosure, we will disclose it commensurate with your request.
• Sharing with our vendors. In certain circumstances, we use the services of third-party vendors to assist us with the improvement or provision of our services. We may share personal information with those third-party vendors solely for that purpose, and any third party with whom personal information is shared will be required to abide by this privacy policy.
• Service providers and internet service providers. We sometimes use third-party service providers to provide specific services on our behalf, e.g., sending emails, conducting surveys, processing transactions or performing statistical analysis of our services. In such cases, we may provide personal information, such as name, e-mail address and financial information, as necessary for the service to be provided. However, these third-party service providers are required to maintain the confidentiality of your personal information provided to them and are prohibited from retaining, sharing, storing or using this information for any purpose other than that outlined in our service agreement.
• Legal disclosure. We may disclose your information if required to do so by law or in the good-faith belief that such disclosure is required by law, to comply with legal process or a court order, or if legal action is taken against us or is necessitated as a means to protect and defend our rights or property.

Camp Agawam does not sell any of the information collected from users of its website to third parties. Camp Agawam does not share mobile information with third parties or its affiliates for marketing or promotional purposes.

Retention & Storage

We only retain personal information that we collect from users of our website for as long as necessary to provide you with your requested service or as required by law. What data we store, we will protect with commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use or modification.

We will make every reasonable effort to keep your information accurate and up to date, and we will provide you with mechanisms to update, correct, delete, or add to your information as appropriate. Your amended or updated personal information may be transmitted to those third parties to whom we are permitted to disclose your information.

Third-Party Policies

Our website may link to external sites that are not operated by us. If you are redirected by our website to an external site operated by a third party, you should refer to that site’s privacy policy for more specific information.

Please be aware that we have no control over the content and practices of these sites and cannot accept responsibility or liability for their respective privacy policies. We are not responsible for the privacy, information or other practices of any third parties, including any that operate any offering, web services, or other product used in connection with our website. The inclusion in our website of a link to a third party’s website does not imply endorsement of the linked site by us or by our affiliates.

We utilize services provided by third parties CampMinder, Little Green Light, and Twilio. You can view each service provider’s online privacy policy using the links below.

• CampMinder
• Little Green Light
• Twilio: privacy | acceptable use

Children

The Camp Agawam website is intended for a general audience and is not directed at children under thirteen (13) years of age. We do not intentionally or knowingly gather personal information in any manner not permitted by applicable law or the United States Children’s Privacy Protection Act. If you are a parent or guardian and believe we have collected information from your child in an unlawful manner, please contact us immediately, and we will remove the information to the extent required by law.

We do not intentionally or knowingly disclose or share personal information about minors with third parties.

Your Rights

You have the right to revoke or withdraw your consent given to Camp Agawam to collect, retain and use your personal information, or to refuse our request for your personal information, with the understanding that we may be unable to provide you with some of your desired services.

You have the right to access your personal information collected and retained by Camp Agawam. You also have the right to request from Camp Agawam a general account of its use of your personal information. Upon receipt of your written request, we will provide you with a copy of your personal information collected by us, although in certain limited circumstances we may not be able to make all such information available to you, such as when that information also pertains to another individual. We will endeavor to respond to any requests for access in a reasonably timely manner.

Additionally, users of our website who reside in certain jurisdictions have specific rights concerning collection and use of their personal information:

• For users who reside in jurisdictions subject to the General Protection Data Regulation, Camp Agawam is the Data Controller (as that term is defined in said Regulation) of your personal information, and the users have the following rights in addition to their rights to withdraw consent and to access their information:
  • Right of transparent communication and information. You have the right to be informed about Camp Agawam’s identity and contact details, the reasons or purposes for processing your personal information, the applicable legal basis, the recipients of your personal information, and other information necessary to ensure fair and transparent processing.
  • Right of access. You may ask Camp Agawam to provide you with a copy of your personal information it retains and information about its use.
  • Right to rectification. You may ask Camp Agawam to update and correct your personal information.
  • Right to erasure. You may ask Camp Agawam to anonymize or delete your personal information, subject to conditions.
  • Right to restriction of processing. You may request Camp Agawam restricts the processing of your personal information, subject to conditions.
  • Right to data portability. You may request that Camp Agawam transfer the personal information collected from you to another organization or directly to you, subject to conditions.
  • Right to not be subjected to automated decision-making. You may request that Camp Agawam not subject your personal information to automated processing, e.g., profiling.

Users who are residents of states that enacted data privacy laws may have rights in addition to their rights to withdraw consent and to access their personal information.

You should check your state’s laws to determine the existence and scope of its data privacy protections. To exercise your rights, please contact us.

Amendment of this Privacy Policy

Camp Agawam reserves the right to amend this privacy policy at any time. If we decide to amend this policy in the future, we will post or provide appropriate notice. Unless stated otherwise, our current privacy policy applies to all personal information that we have about you.